Project Administrator: Engineering Services

Entersekt is looking for a project administrator to form part of its engineering services team. The team is responsible for delivering customer projects. In this role, you will coordinate project activities, ranging from simple tasks to larger project plans. You will maintain a record of all active projects, help set up new projects, manage schedules, arrange meetings and assignments, and communicate progress to all team members.

The ideal candidate

You will be an organized and efficient individual, who enjoys working with others. You will support the team to deliver projects and disseminate project information to key stakeholders.

The role

The purpose of this role is to ensure that projects are on the right track, are clearly defined, and that status information is both up-to-date and readily available to key stakeholders.

In this role, you will work with a team consisting of the technical project manager and solutions architects, so some technical background is advantageous, as is a good understanding of both Agile and Waterfall project methodologies. Good communication and collaboration skills are essential.


  • Support and assist the solutions team to review and correct project and solutions documents so they have a consistent look and feel
  • Assist bid teams to collate relevant product and project documentation
  • Schedule internal and customer project meetings
  • Record and review meeting minutes and summaries
  • Set up project repositories, and ensure documents are stored appropriately
  • Break projects into manageable tasks, and set timeframes and goals
  • Manage project tasks using project management tools such as Trello and Jira
  • Create and update workflows
  • Keep track of customer projects, committed resources (headcount) per project, and implementation time frames
  • Prepare and provide documentation to internal teams and key stakeholders
  • Order resources such as hardware equipment and software
  • Retrieve necessary information (for example, user/client requirements, and relevant case studies
  • Track expenses and predict future costs
  • Monitor project progress, and address potential issues or flag them to your manager
  • Coordinate quality controls to ensure deliverables meet requirements
  • Measure and report on project performance
  • Act as the point of contact for all project stakeholders

Skills & Experience

Successful candidates for the project administrator role will ideally have the following skills, experience, and training.

  • 3+ years’ experience as a project administrator, project coordinator or similar
  • Hands-on experience with flowcharts, technical documentation, and schedules
  • Knowledge of both Agile and Waterfall project management methodologies
  • Knowledge of project management software (for example, Trello, Smartsheet, Microsoft Project, or similar)
  • Solid organization and time-management skills
  • BSc in Business Administration or related field
  • PMP / PRINCE2 / Agile certification is a plus
  • South African citizen

Personality attributes

  • Highly organized and process-orientated
  • A positive and results-focused "can-do" attitude
  • Demonstrates initiative and is proactive
  • Willingness to work outside your primary capacity
  • Good verbal and written communication skills
  • Knowing what will work: the ability to empathize with customers; understanding their needs and frustrations, while maintaining a professional relationship and meeting commitments
  • Obsessed with ensuring that all stakeholders have a clear view of project commitments
  • Ability to perform effectively under stressful conditions such as directional changes, tight deadlines, and limited resources
  • Professional and diplomatic when dealing with conflict, and can arbitrate solutions successfully

Apply for this position! Email your CV and cover letter to:

This email address is being protected from spambots. You need JavaScript enabled to view it.

logo entersekt

Entersekt is an international software development company based just outside of Cape Town, South Africa.

We are leaders in authentication, app security, and payments enablement technology, offering a highly scalable solution set with a track record of success across multiple continents.